Smart AI Marketing Solutions for Medical Practices
HIPAA-Compliant & Secure
Your patient data is fully protected. OttoMate 360 is built on a HIPAA-compliant infrastructure, ensuring all communications, forms, and data storage meet the highest standards of security and privacy in healthcare.
Listing Improvements for Local Visibility
Help patients find and connect with your practice across Google, health directories, and more. Our intelligent listings feature keeps your practice name, location, hours, and services accurate and consistent across every major digital platform—so your online presence works as hard as your in-office team.
AI-Powered Review Collection
Automatically request, collect, and publish patient reviews across top platforms like Google and Healthgrades. Our intelligent system increases your 5-star ratings and builds trust with prospective patients—all without extra work from your staff.
Smart, SEO-Optimized Websites
We design fast, mobile-friendly websites tailored for medical practices. Built with advanced SEO and conversion tools, your site will rank higher on Google, look professional, and turn visitors into booked appointments—complete with secure forms and online scheduling.
Automated Social Media Tools
Keep your practice active on social media without lifting a finger. OttoMate 360 creates and schedules engaging content for platforms like Facebook and Instagram, so you stay visible and relevant to patients in your community.
Email + Text Marketing
Stay connected with your patients using automated, personalized email and SMS campaigns. Send appointment reminders, follow-ups, wellness tips, and promotions—without adding work to your front desk. OttoMate 360 helps you nurture relationships, reduce no-shows, and keep your schedule full..
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Frequently Asked Questions
What’s included in the OttoMate MD service?
Your subscription includes:
-Custom SMART website with SEO advanced optimization and mobile-friendly design
-AI Chatbot and AI Voice for website and phone service
-Lead-capture forms
-Email/SMS marketing sequences and AI-powered communications
-Reputation & review management across Google, Facebook, Yelp, etc.
-Social media management across multiple platforms
-All built with HIPAA-level protections to ensure patient data stays secure.
How much does OttoMate MD cost?
Pricing depends on your goals and the services you select. For a full, HIPAA-compliant setup tailored to medical practices, a 24-month minimum commitment is required with monthly billing, covering setup, compliance, hosting, support, and ongoing marketing tools. Once we met and determine your needs and goals, we build out a custom platform that works for you and price it out based on you needs.
Why is a 24-month commitment required for medical providers?
Medical practices require additional time and investment to implement HIPAA-compliant systems like encryption, secure data handling, and specialized support infrastructure. This ensures your system is fully functional and compliant from day one.
Are there any hidden fees or extra costs?
For the most part, everything is included in your monthly fee. The only additional costs you might see are:
-Email and text campaigns: If you're sending messages to a very large list, there may be small overage fees based on volume.
-Ad budgets: If you choose to run digital or television ad campaigns, the actual media buying costs are separate and not included in your plan.
We’ll always be upfront about any additional charges—no surprises.
Do you offer training and support?
Yes! We provide:
-Hands-on training at launch
-Ongoing training built into your monthly subscription
-24/7 live chat support for any technical questions or issues
What areas do you serve?
Based in Frisco, TX, OttoMate 360 supports medical practices across North Texas (Plano, McKinney, Prosper, Celina, The Colony, etc.)—as well as the Dallas-Forth Worth area. We are also available to serve practices nationwide.
Perfect for ANY healthcare practice that wants MORE customers without all the marketing stress.
Medical/Healthcare
Dentist
Med Spas
Pet Care/Grooming
Let's talk about your goals
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help you start growing!
About OttoMate 360 System
Based in Frisco, Texas, OttoMate 360 is your local expert in websites, review automation, reputation management, and social media. We proudly serve businesses in Frisco, Plano, Prosper, The Colony, Mckinney, and Allen—and work with clients throughout the Dallas-Fort Worth area and nationwide.